Protecting Assets

Protecting assets involves a number of different tasks. You may want to ensure that only high-quality assets are created. Or you may want to safeguard how an asset can be used. This includes the use of watermarks and download permissions for controlled access. The final task involves tracking how an asset is used.

To ensure that only high-quality assets are created, virtual databases (VDBs) with upload approval can be created. In this case, the assets are created in the VDB only if the assets have run through an appropriate approval workflow and been approved.

For more information, see Upload Approval

You can flag assets as requiring approval to allow specific persons to access or use them or to prevent their access or use by specific persons, for example. Users must request permission to download or send assets that require approval from the owner. Once a user has received a download approval, the validity of the approval is unlimited and without restriction: The user can use the asset and all of its versions repeatedly.

For more information, see Download Approval.

You can regulate the use of assets using licenses. For example, you can define the usage or period of validity for the usage. Assets with a compulsory license can only be downloaded or sent after the license terms have been accepted. The license information is displayed in the detailed view of an asset.

For more information, see Licenses.

To control the use of assets outside of the Media Pool, you can set a watermark. The Media Pool can generate a visual and a digital watermark (metadata watermark). For more information, see Watermarks.

In your system, you can activate the function for tracking the online occurrence of pixel graphics that have been created as assets in the Media Pool. In this situation, an AI logic checks whether the image or parts of it are present on the internet. For more information, see Finding Online Occurrences.